5 Ways Microsoft Dynamics GP Improves Supply Chain Operations

Managing supply chain efficiency is crucial for companies to meet customer expectations. Microsoft Dynamics GP (Great Plains), an enterprise resource planning (ERP) solution, plays a pivotal role in streamlining supply chain operations. It is prominently developed for SMBs offering a variety of features that simplify and enhance processes across procurement, inventory management, and sales.

In this blog, we will be exploring the key functionalities of Dynamics GP. We will also decode why there is a need to switch from Dynamics GP.

Key Functionalities of Dynamics GP that Enhances Supply Chain Operations

Here are five ways Microsoft Dynamics GP improves supply chain operations:

• Automated Inventory Management: Efficient inventory management is key to optimized supply chain operations. Microsoft Dynamics GP provides robust inventory control features that enable companies to track inventory levels in real-time and monitor stock movements across multiple warehouses.
• Streamlined Procurement and Vendor Management: Managing supplier relationships and procurement processes efficiently is crucial for supply chain success. Microsoft Dynamics GP simplifies the procurement process by allowing businesses to create purchase orders directly in the system. Moreover, the system's detailed vendor analysis helps organizations identify areas for improvement, such as negotiating better pricing or diversifying suppliers to mitigate risks.
• Advanced Sales and Demand Forecasting: Accurate demand forecasting ensures that businesses can meet customer demands without overburdening their supply chain. Microsoft Dynamics GP includes powerful reporting tools that offer detailed sales data analysis and sales order tracking & management.
• Improved Distribution and Logistics Management: Businesses often face distribution and logistics challenges, like complexities in delivery times and costs. Dynamics GP automates the creation of shipping documents. Furthermore, it has features that help track orders in real-time from shipment to delivery. These capabilities reduce shipping errors and improve on-time deliveries, which enhances customer satisfaction. 

Is There a Need to Switch from Dynamics GP?

Well, there are multiple reasons to switch from Dynamics GP:

• Microsoft is focusing on cloud-based technology instead of legacy on-premises systems. 
• Limited functionality of Dynamics GP in comparison to Dynamics Supply Chain Management
• Microsoft has said that version 18.5 will be the final update for GP and there will be no new feature enhancements.
• There will be routine maintenance only for Dynamics GP.

Is There Any Alternative for Dynamics GP?

Yes, Microsoft has upgraded yet powerful alternatives available to Dynamics 365 which is 

Dynamics 365 Finance and Operations. However, businesses must struggle with the complex, costly, and time-consuming implementation of Dynamics 365 F&O. So, by considering this concern, the solution gets split into two powerful Microsoft Dynamics ERPs:

1. Microsoft Dynamics Finance
2. Microsoft Dynamics Supply Chain Management

Why Choose Microsoft F&O Over Dynamics GP?

Choosing between Microsoft Dynamics GP (Great Plains) and Dynamics 365 Finance and Operations for improving supply chain operations, depends on specific needs, size, and complexity of the business. However, Dynamics 365 Finance and Operations is generally considered the superior solution for most businesses due to its advanced supply chain needs. Let’s explore some of the key reasons:

1. Advanced Functionality

Dynamics GP is a robust ERP for small and medium-sized businesses comprising string functionalities, such as accounting, inventory management, and basic supply chain functions. However, its features are more limited in comparison to modern ERP systems. Dynamics 365 Finance and Operations is developed for large and complex organizations. It has comprehensive supply chain management tools covering the full spectrum of operations, like procurement, etc. Furthermore, it supports multi-site and multi-country operations, which makes it suitable for businesses with complex supply chains spanning multiple locations.

2. Advanced Supply Chain Features

While GP offers solid core supply chain management features, it lacks the advanced, integrated modules found in Dynamics 365 Supply Chain Management. This platform offers advanced warehouse management tools, such as automated warehouse workflows, and real-time tracking of inventory across multiple locations. Furthermore, it has the feature of IoT integration that helps track shipments and stock levels. These advanced functionalities provide wider control over warehousing.

3. Cloud-Based vs. On-Premises

GP is an on-premises solution, though it can be hosted in the cloud with third-party providers. However, it does not offer the same flexibility, scalability, or modern cloud features as a cloud-native solution. Dynamics 365 Supply chain management is a cloud-first solution that offers greater flexibility, automatic updates, and access to the latest features.

4. AI and Machine Learning Integration

While GP offers reporting and data analysis capabilities, it lacks advanced AI and machine learning tools that can drive predictive insights and automation in supply chain operations. On the other hand, Dynamics 365 Supply Chain Management leverages AI and machine learning to offer advanced features, such as demand forecasting, predictive maintenance, and inventory optimization. These capabilities help businesses anticipate supply chain challenges, improve resource utilization, and minimize disruptions. For businesses and professionals looking to deepen their understanding of these advanced technologies, a machine learning course can be beneficial in grasping the fundamentals and applying them effectively in supply chain management.

5. Integration and Ecosystem

While GP integrates with other Microsoft products and third-party solutions, its ecosystem is more limited than that of Microsoft Dynamics 365. Though its functionality can be enhanced, it often requires external add-ons, which can lead to fragmented systems and data silos. However, Supply Chain Management integrates seamlessly with other modules like Finance. This provides a unified platform for managing all aspects of a business, from supply chain operations to financial management and customer service. It also integrates with Power BI for advanced analytics.

Partner with Dynamics Square and Enhance Supply Chain Operations

So, if you are looking to streamline your business operations, then certainly 365 supply chain management stands out as the best ERP solution. Its ability to scale, automate, and integrate across various business functions makes it ideal for businesses aiming for operational efficiency. To reap the maximum benefits of Dynamics 365 supply chain management, consider Dynamics Square.

We are a certified Microsoft Dynamics Partner providing state-of-the-art services to businesses across the globe. We understand the uniqueness of every business, thus offering personalized solutions catering to the needs of the organization. With more than 150 expert consultants, you can avail yourself of the best guidance and resolve your issue if it occurs in no time. Apart from this, we are renowned for providing comprehensive implementation, upgradation, and maintenance services for Microsoft Dynamics CRM. For further information, you can contact us at arish.siddiqui@dynamicssquare.com. 

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Dynamics GP vs. Dynamics 365 Business Central

Dynamics GP Support: Lifecycle Policies, Options and BC Comparison